Next up, do not confuse processing with doing. I would set up a recurring task in my to-do list to remind me to do this. The only thing you will need to with these folders is to make sure you are reading and reviewing them once a week or so. You can arrange it so that all newsletters get automatically sent to a specified newsletter folder for example or have emails that have you as a cc’d recipient send to a specific folder-when you are a cc’d recipient it generally means the email is for your reference only. You can also set up rules in most email apps that will filter emails as they come in. For example, do you really need to subscribe to all those newsletters? Do you really need all your LinkedIn and social media notifications coming to your inbox every day? Maybe you do, maybe you don't. That said, I do think you have more control than you probably think. With email, you have little control over what comes in. If you have time when you collect the item, make that decision then. That’s okay, but you will need to make that decision at some point. Now in the rush to collect something, we may not have defined whether something is a task or a note. When you are collecting notes and to-dos you get to choose where they go-tasks go into your to-do list, ideas and plans to your notes app. Here we have some control over what’s in there. Let's deal with what you collect in your todo list manager’s inbox first. Your to-do list manager’s inbox and your email inbox. Now, there are two inboxes that will need your attention every day - or at least every forty-eight hours. When that happens you soon stop collecting and that’s a sign your system has failed and you need to reassess your structure and overall system. In theory, this should be relatively quite a simple task, yet I know it causes people so many problems that in the end they resist doing it and things start to build up in inboxes. Processing, or organising, is where you sort out everything you have collected into your inboxes and make decisions on them based on what a collected item is, what needs doing with it and where to put it. Let’s start with a recap on what processing is. Hi Justin, thank you very much for your question. For me, it takes more than 30 minutes - often an hour - is there anything I am doing wrong? Justin asks: Hi Carl, I’ve watched many of your videos and you often talk about processing your inbox as only taking around 10 to 20 minutes. Okay, on to this week’s question and that means it’s now time for me to hand you over to the mystery podcast voice for this week’s question. Details of what you will receive from the programme are all in the show notes to this podcast. You can save yourself up to $200 by getting yourself into the programme now. Oh, and don’t forget my summer sale on my coaching programmes. Of course, for all you advanced users out there, I have over 200 videos on Todoist over on my YouTube channel, so if this course does not cover what you are looking for, I am sure you will find it on my YouTube channel. The course is ideal for anyone you would like to introduce to Todoist and also if you are new to Todoist, then this will get you set up and running in next to no time at all. It covers all the basics and allows you to develop a system that will work for you. This course is a simple, onboarding course to help you get started with Todoist. Now before we get to this week’s question, I would like to tell you about my new FREE, beginners guide to Todoist course. The problem though does not end with the items you have collected that day, it also affects how you process your email and collected notes. This question perfectly describes a problem I see many people have when it comes to using GTD-or COD-for that matter and that is the speed you process the items you collect throughout the day. This week I have a fantastic question about processing items in your inboxes. My name is Carl Pullein and I am your host for this show. A podcast created to answer all your questions about productivity, GTD, time management, self-development and goal planning. Hello and welcome to episode 92 of the Working With Podcast.
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